Board of School Directors, Special Meeting, March 25, 2013, 7:30 p.m.
A. Flag Salute
B. Roll Call
C. Welcome to Visitors
D. Board President Message
E. Public Comment (3-minute limit per person)
G. Superintendent’s Report
H. Consent Items (Administration)
Motion: That the board approves the following items:
1. Approval of Minutes (Admin)
That the minutes of the March 11, 2013 Board meeting be approved as submitted.
2. Substitute Lists (Admin)
That in accordance with the recommendation of administration, the teacher and food
service substitute lists be approved as submitted.
3. Resignation of Food Service Worker (Admin)
That the resignation letter from Lynn Phillips, food service worker, be accepted with regret effective March 28, 2013 due to other employment.
4. Youth-Directed Service Learning Grant (Admin)
A partnership with Indiana University of Pennsylvania for a grant application to State Farm targeting respect for diversity at the elementary schools be approved.
5. Mantis Tiller Award (Admin)
That an application for the 2013 Mantis Tiller Award be ratified.
I. Student Disciplinary Agreement (Admin)
That the board accepts the disciplinary agreement for student 1213-04, as submitted.
J. Legal Counsel
Motion: That the board authorizes legal counsel to represent the administration at expulsion hearings.
K. Transportation to Challenger Learning Center in Wheeling, W.V (Admin)
Motion: That charter buses be authorized for the Ben Franklin, East Pike, and Eisenhower elementary school 4th grade field trips to the Challenger Learning Center in Wheeling, W.V. due to the distance, student needs and availability of restrooms at a cost to the district of $2,220.
L. Committee Reports
3. Recreation Department
4. Policy & Personnel
5. Academic/Extra Curricular
7. Audit & Finance
8. Building, Grounds and Transportation/ESCO
9. Challenger Learning Center ad hoc
M. Finance Committee Recommendation (Mr. Gongaware)
1. High Jump Pit
Motion: That the recommendation of administration a nd the finance committee to replace the high jump pit immediately rather than from the 2013-14 budget at a cost of $4,275 be approved due to its deteriorated condition and the availability of budgeted funds in the 2012-13 Capital Reserve Account from other projects being under budget.
2. Band Uniforms
Motion: That the recommendation of administration and the finance committee to include replacement of band uniforms at an approximate cost of $100,000 in the 2013-14 Capital Reserve budget to be received for the 2014-15 school year be approved.
N. Buildings/Grounds & ESCO Committee Recommendation (Mr. Schroth)
1. Capital Improvements
Motion: That the recommendation of administration and the Buildings/Grounds/Transportation committee to authorize the administration to proceed with plans for capital improvement items to be funded from the Capital Reserve Account and funds remaining after financing the ESCO project be approved as listed (costs are preliminary estimates at a total of $348,000):
- High School auditorium lighting and dimmer rack replaced, $98,000
- Relocate Ben Franklin elementary school art room , $10,000
- Fire alarm systems replaced at Ben Franklin and Horace Mann elementary schools, $70,000
- Replacement of East Pike elementary school domestic hot water heater, $15,000
- Asbestos floor replacement at Eisenhower elementary school, $40,000, Ben Franklin elementary school, $75,000, and Horace Mann elementary school, $40,000
2. Security Improvements
Motion: That the recommendation of administration and the Buildings/Grounds/Transportation committee to authorize the administration to proceed with plans for security improvements to be funded from the Capital Reserve Account and funds remaining after financing the ESCO project be approved as listed (costs are preliminary estimates at a total of $860,000):
- Phone system replacements, $120,000
- Public address system replacements, $60,000
- Video surveillance equipment, $100,000
- Interior doors replaced or modified, $550,000
- Additional exterior door card access systems, $30,000
Motion: That administration and the Buildings/Grounds/ Transportation committee conducts further investigations of the following items:
- Main entrance upgrades, cost to be determined after further review
- Exterior doors other than main entrances replaced or modified, cost to be determined after further review
- Physical barriers, cost to be determined after further review
- Protection of ground level windows, cost to be determined after further review
3. Police Coverage
Motion: That the recommendation of administration and the Buildings/Grounds/Transportation committee to authorize the administration to meet with the Pennsylvania State Police to provide 40 hours per week of police protection for the schools located in White Township during the school year and with the Indiana Borough Police for additional police protection for the schools located in Indiana Borough be approved.
4. Study of High School Annexation to Indiana Borough
Motion: That the recommendation of administration and the Buildings/Grounds/Transportation committee to study the feasibility and benefits of annexation of the High School to Indiana Borough be approved.
5. Survey Work
Motion: That the recommendation of administration and the Buildings/Grounds/Transportation committee to contract with Parker Surveying, Inc. of Indiana for additional survey work on the Klar Property, with an estimated cost of $400 be approved.
O. ARIN Intermediate Unit Board
The election of directors to the ARIN Intermediate Unit Board will be held at the annual convention of school directors on Tuesday, April 16 2013. Indiana Area School District must present the name of one representative for a regular term ending June 30, 2016.
Motion: That, Brian Petersen be nominated as the ARIN Intermediate Unit Board Director and that his/her name be placed on the ballot at the annual convention on April 16, 2013 for a three-year term beginning July 1, 2013 and ending June 30, 2016.
1. Public Comment on Agenda Items
Conference Resumes: Kristy Manning & Tammy Glavach
Erin Greenawalt & Joelene Loughry
ARIN-minutes-January 15, 2013
ARIN-agenda-March 19, 2013
M. Next Board Meeting
There will be a regular meeting on Monday, April 8, 2013, at 7:30 p.m. to discuss general purposes.
N. Next Committee Meetings
Policy & Personnel April 1, 2013 6:00 p.m.
Academic/Extra Curricular April 1, 2013 7:30 p.m.
Audit & Finance April 4, 2013 6:30 p.m.
Outreach April 8, 2013 6:00 p.m.
O. Notice of Executive Session
An executive session was held from 7:00 p.m. to 7:30 p.m. before the open meeting to discuss attorney/advisor and labor relation issues. The Buildings, Grounds and Transportation committee held an executive session on March 14, 2013 for security and personnel issues.